Relocating your office can be exciting—but it also comes with challenges, particularly when it comes to maintaining productivity. Between packing boxes, disconnecting IT, and adjusting to new surroundings, it’s easy for teams to lose focus. The good news? With the right planning and support, you can move smoothly without disrupting your business.
At Artreum Group, we’ve helped countless businesses across Essex relocate offices—whether across town or within the same building. Here are our top strategies to ensure your team stays productive before, during, and after your move.
1. Communicate Early and Clearly
Start by informing your staff about the move well in advance. Share the reasons for the relocation, key dates, what to expect, and how it will benefit them. Clear communication reduces anxiety and helps everyone feel part of the process.
Tip: Regular updates via email or team meetings can go a long way in keeping everyone informed and focused.
2. Appoint Internal Move Champions
Select a few team members from different departments to act as move champions. They’ll help share information, collect feedback, and assist with team-specific preparation.
This keeps the rest of your team focused on their roles while still ensuring everyone’s needs are considered.
3. Schedule the Move to Minimise Disruption
If possible, plan your move outside of core working hours—such as over a weekend or during a quiet period in your business calendar. At Artreum Group, we offer flexible relocation services across Essex, including evenings and weekends, to help reduce downtime.
4. Create a Phased Relocation Plan
Instead of relocating everyone at once, consider a phased approach. This allows core operations to continue while other teams are transitioned in stages.
Phasing the move also gives IT and facilities staff the chance to resolve any issues before the whole team is on-site.
5. Prepare the New Workspace in Advance
Before anyone arrives, ensure the new office is fully set up. That includes desks, meeting rooms, internet connections, and signage. A well-prepared space means your team can hit the ground running on day one.
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6. Keep Essential Services Running
Make sure key systems—like phones, email, and shared drives—stay operational during the move. Our relocation team helps businesses plan IT transitions to avoid major interruptions.
Tip: Create a temporary communications plan, just in case there are unexpected delays or outages.
7. Celebrate the Move
Once everything is in place, take a moment to celebrate with your team. It could be as simple as coffee and cake on the first day or a welcome lunch. Recognition helps motivate staff and makes the new space feel like home.
Final Thoughts
Moving offices doesn’t have to mean losing momentum. With the right partner and a strategic approach, your team can stay productive and positive throughout the entire relocation.
At Artreum Group, we manage office relocations across Essex from start to finish—so you can focus on running your business.
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